3 Ways the Type of File Transfer You Use Can Affect Your Business
If you’ve successfully organized or shared your important files, your job is done, right? Unfortunately, this isn’t the case with many methods of file transfer. Sure, it covers the basic function of moving a file, but there are some hidden ways in which it can impact your work. Here are three ways your old method of file transfer can burn your business.
1. It Can Waste Time.
You won’t miss the productivity you lose via some file transfer methods if you don’t know it’s stealing it. There are plenty of us still calling up IT to do it for us, and if you’ve never noticed before, this doesn’t exactly happen in the blink of an eye.
This also doesn’t give us the opportunity to collaborate in a nearly seamless manner on projects. The disorganization that comes with cobbling together a clear progress picture via email, texts, or in the break room leads to hours lost to catching up and sorting things out, as opposed to making real headway.
Things look a lot different when you control your file transfer. It’s more efficient, with no IT dispatch required.
2. It Can Leave You Noncompliant.
One of the primary goals of updated secure file transfer services is to make you more compliant. The number one way we risk the good standing of our business is by leaving gaps in our internal activities.
If your method of file transfer isn’t monitoring activity for regulatory compliance, and reporting back with any results or warnings, you are taking unnecessary risks. This is a given if you’re using email attachments as a preferred form of file transfer, which is poorly managed (if at all) and frequently unencrypted.
If you don’t want to be subject to fines and fees, and want real confidence in your business’s compliance capabilities, make the move to secure managed file transfer.
3. It Can Leave Your Work Exposed.
So you’ve had these files on that server since the beginning of time, practically. Today, is there anyone on the scene that could access this? What about what’s existing on servers that could be breached?
Forget FTP servers for a moment. Email transfers can result in even more dire breaches that can kneecap your business. After all, haven’t you ever sent an email to the wrong person? Hit “reply all” when you really shouldn’t have? Add to that, none of these scenarios even broaches the topic of malware and intentional data theft.
In response, you may move to the cloud. However, some of the best-known cloud services present similar challenges. Today’s file transfer vendors often hybridize cloud and server storage, all with extra layers of security.
Like productivity, security increases when you have better control of your file transfer solutions.
In the end, “control” is probably what your business is missing, with respect to file transfer. With modern file transfer systems, you have the increased capability to restrict, allow, and track activity. It puts the power back in your hands, because who better than to control your business but you?